Virtual office Comcare - Australian Goverment
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Virtual Office - Lighting
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ObjectsHazardsPossible Controls
Chair selection
  • Chair is not the appropriate size
  • Poor back support
  • Front edge of seat insufficiently rounded and / or padded
  • User misjudges height of stool or slips or overbalances whilst getting on or off
  • Have an ergonomic assessment undertaken
  • Try chairs of different styles and dimensions until user feels secure, has adequate support and feels comfortable
  • When purchasing new chairs specify seat pans to have a well padded rounded 'waterfall edge'
  • Alert all users of high chairs or stools of the need for particular care when getting on or off these
Chair / desk adjustment
  • Chair / desk height is incorrectly adjusted
  • User does not understand how to use the adjusting mechanisms correctly
  • Adjusting mechanism is not working
  • Chair has no tilt adjustment for the seat pan
  • Gas strut leaks and chair won’t maintain height setting
  • Chair/desk are not adjustable or adjustment capability is limited
  • Chair height is correctly adjusted when the entire sole of the foot can rest on the floor, and the back of the knee is slightly clear of edge of seat. If this cannot be achieved through chair height adjustment consider the use of a footrest to allow feet to rest flat.
  • Adjust desk to allow operator to adopt appropriate posture (if desk is adjustable)
  • Have all staff trained how to adjust their chairs correctly obeying ergonomic principles
  • Arrange periodic inspection and repair or replace any chairs with faulty adjustment mechanisms
  • When purchasing new chairs specify seat pans to have an adjustable tilt angle
  • Arrange periodic check of all chairs / desks for required maintenance
  • Consider modifying desks or purchasing new desks that are fully adjustable. Also consider the introduction of sit/stand workstations where appropriate
  • Chair can tip over when user leans over too far
  • Chairs / stools with castors when used on non-carpeted floors may roll away when sitting
  • Check that chair is fitted with a 5 star base
  • Replace office chairs with less than a 5 star base
  • Ensure chairs or stools to be used on non-carpeted floors are fitted with glides not castors
  • Narrow clearance between armrest and bottom of desk
  • Armrests obstruct correct keyboarding position
  • Armrests prevent chair from sliding under desk
  • If appropriate adjust or remove armrests to prevent jamming injuries
  • When purchasing new chairs, specify adjustable armrests to ensure proper height is achievable
  • If appropriate remove armrests to allow user to adopt good posture by sitting closer to desk
Desk selection
  • Desk is too shallow to allow user sufficient room to conduct tasks
  • User is unable to access desk appropriately
  • Desk can not be adjusted appropriately
  • Review the tasks to be conducted at the workstation
  • Select a desk that allows the user enough room to store and use the required equipment for the tasks
  • Where appropriate supply additional workspace for specific tasks (e.g. mail sorting)
  • Consider providing adjustable desks or sit/stand workstations where appropiate
Foot rests
  • Feet are not able to rest comfortably on floor
  • Thighs are pressing too hard on edge of seat
  • Adjust chair and desk to avoid using a foot rest
  • Use a footrest which allows feet to be placed flat on its surface with thighs just clear of seat edge