Invoicing and Payment

What to include on your invoice

You should only submit invoices after services have been provided.

Each invoice must be itemised and include:

• A unique invoice numbers
• Employee’s first and last name, and claim number
• Payee details (service provider who provided the service)
  • business name/trading name
  • address,
  • Contact details
  • ABN
  • the name and Australian Health Practitioner Regulation Agency (AHPRA) registration number of the treating professional (where applicable)
• date of invoice (must be on the day of or after last date of service listed on the invoice)
• the date of service or treatment
• a description of the service or treatment provided
• the cost of the service or treatment
• the number of hours and hourly rate of service (where applicable)
• the words ‘Tax Invoice’ must be used – preferably at the top
• the GST amount payable (if any). You can display GST for each item in a separate column, or within the total price. If you choose not to display GST separately, include a statement such as ‘Total includes GST’

Please note that there are additional specific invoicing requirements relating to medications for employees with a Comcare-managed claim. See our Pharmacist page for further details.

For more information see payments and invoicing on the Australian Government business site.

Reimbursement – Receipts

In order to reimburse an employee, the receipt must contain the correct information.

Receipts should be itemised and must contain:

• the employee's first and last name
• the employee’s claim number (if known)
• your identity as the seller or provider, such as business name or trading name
• your address
• your phone number and any other contact details
• your ABN
• the date of service or treatment
• a description of the service or treatment provided
• the cost of the service or treatment
• the number of hours and hourly rate of service (where applicable)
• The GST amount payable (if any). You can display GST for each item in a separate column, or within the total price. If you choose not to display GST separately, include a statement such as ‘Total includes GST’.

For more information see receipts and proof of purchase on the Australian Government business site.

Goods and Services Tax

Goods and Services Tax (GST) is a broad based tax on the supply of most goods, services and other items sold or consumed in Australia. The GST rate is 10%. GST is not payable on medical treatment, such as doctor, physiotherapy, hospital or pathology.

However, GST is payable on treatment which is not classed as medical treatment such as massage, gym or pilates.

GST rebates cannot be claimed for medical services, it can be claimed for medical reports or case conferences. Refer to the Australian Taxation Office (ATO) which provides guidelines as to the reasons why medical services are exempt but other services are not. In order for the GST to be paid, you must:

• have an ABN on your invoice which is registered to collect GST through the ABN website
• state clearly on your invoice that you are charging GST
• if the GST amount is shown, it must be correct.